Folders

Folders let you organise content and displays into a hierarchy, similar to folders on your computer. They appear as a collapsible panel on the left side of content pages and let you filter to items in a specific folder. They also serve as the boundary for permissions: every item inside a folder shares the same access rules.

Navigate to: The folder tree appears on the left side of the Library, Layouts, Playlists, Menu Boards, Displays, and Display Groups pages.

Why Use Folders?

Folders are useful for:

• Organising large libraries: group media, layouts, and playlists by brand, location, or department.
• Controlling access: restrict which users or groups can see and edit items in a folder.
• Filtering quickly: click a folder to see only the items inside it, rather than searching through everything.

The Folder Sidebar

On supported pages, a folder tree appears on the left side. You can:

• Click All Items to see everything regardless of folder.
• Click any folder to filter the page to items in that folder.
• Click the chevron (▶) next to a folder to expand and see sub-folders.
• Collapse the sidebar to an icon rail with the collapse button, and re-open it the same way.

Creating a Folder

1. Open any page that has the folder sidebar (e.g. Library or Layouts).
2. In the folder sidebar, click the three-dot menu on the folder you want to create inside.
3. Select Create Folder.
4. Enter a Folder Name.
5. Click Save.

The new folder appears nested inside the parent folder you selected.

Moving Content into a Folder

To move an item into a folder:

1. Find the item in the list (media file, layout, playlist, etc.).
2. Click the three-dot menu on the item → Move to Folder.
3. Select the destination folder in the folder picker.
4. Click Move.

You can also set the folder when creating or editing an item: look for the Folder field in the create or edit dialog.

Folder Permissions

All items inside a folder inherit the same permissions. Granting a user or group access to a folder gives them access to every item inside it.

To manage a folder’s permissions:

1. In the folder sidebar, click the three-dot menu on the folder → Permissions.
2. The permissions dialog opens, showing which users and groups currently have access.
3. Add or remove users and groups, and set their permission level (View, Edit, Delete).
4. Click Save.

Note

Folder permissions are additive with role-based permissions. A user with an Editor role who is also granted access to a folder can edit items in that folder. A user with a Viewer role granted folder access can view items in the folder but cannot edit them. See Roles for details on built-in role capabilities.

Deleting a Folder

1. In the folder sidebar, click the three-dot menu on the folder → Delete and confirm.

Caution

Deleting a folder moves all items inside it up to the parent folder. The items themselves are not deleted. This action cannot be undone.

Only Admins can delete folders.

Permissions

• All users can see and navigate the folder tree.
• Editors can move items into folders they have access to.
• Admins can create, delete, and manage permissions on all folders.