Audit Trail

The Audit Trail records every significant action taken in OTS Signs: who did what, and when. It is the authoritative history of changes to your signage system, useful for troubleshooting, compliance, and accountability. For usage and playback statistics, see Reports.

Navigate to: Sidebar → Audit Trail

Note

The Audit Trail is the application’s own activity log (stored in the OTS Signs database). It records actions taken by users through the OTS Signs interface. It is separate from any logs maintained by the underlying Xibo system.

What the Audit Trail Records

The audit trail captures events including:

Category	Examples
Content	Layout created, media uploaded, playlist edited
Scheduling	Schedule added, modified, or deleted
Displays	Display authorised, edited, command sent
Users & Groups	User invited, role changed, group membership updated
Permissions	Access granted or revoked
Settings	System settings changed
Authentication	Login, logout

Each entry shows:

• Date and time of the action.
• User who performed it.
• Action type.
• Object affected (e.g. layout name, display name).
• Details: metadata about the change.

Viewing the Audit Trail

1. Navigate to Audit Trail in the sidebar.
2. The log is displayed in reverse chronological order (most recent first).
3. Use the page size selector to control how many entries are shown per page.

Filtering the Log

Use the filters at the top of the page to narrow results:

Filter	Description
Date range	Show events within a specific period (from / to)
User	Show only actions by a specific user
Action	Filter by event type

Exporting the Audit Trail

1. Apply any filters you need.
2. Click Download to export the visible entries as a file.

This is useful for compliance reporting or handing records to an auditor.

Permissions

• The Audit Trail is visible to Admins and OTS Admins only.
• Viewers and Editors do not have access to the audit trail.