Sharing Folders
Let people outside your team upload files to a media folder with a secure, expiring link.
A share link lets anyone, such as a customer, an agency or a franchisee, send files into one of your media folders without needing a Stratos account. Each folder can have one active link.
Where to find it: right-click a folder in the Media Library and choose Share. You need folders:manage_access.
Create a link
Section titled “Create a link”In the Share folder dialog set:
| Setting | Notes |
|---|---|
| Expiry | Required. Links must expire within 365 days. |
| Password | Optional. At least 6 characters. Leave blank for no password. |
| Max uploads | Optional. Leave blank for unlimited. |
| File types allowed | All, Images, Videos or Office (PDF and Office documents). |
| Max file size (MB) | Optional. Between 1 and 2,048 MB. |
| Let uploaders browse files | Lets visitors see the files in the folder. |
| Let uploaders download files | Lets visitors download them. |
| White-label upload page | Shows the page without Stratos branding. |
Click create, then copy the Public share link and send it. A toast confirms Share link created.
What the uploader sees
Section titled “What the uploader sees”They open the link and, if you set a password, enter it. They give their name (shown next to their uploads), then drop files. The page tells them if a file isn’t allowed (This folder only accepts images.), or when a limit is reached (Upload limit reached). Uploaded files appear in the folder in your Media Library, processed like any other upload.
If a link has expired, was disabled, or isn’t valid, the page says so and explains to contact the owner.
Manage the link
Section titled “Manage the link”Reopen Share on the folder to:
- Edit settings: change expiry, password, limits and options. Save changes.
- Regenerate link: creates a new link. The current link stops working. Use this if a link was shared too widely.
- Revoke Share: turns the link off. Uploads are no longer accepted.
- Copy the link again. Link copied confirms.
You can see how many uploads the link has received against any limit.